​Frequently asked questions

What is an exercise?

The Australian Institute of Disaster Resilience defines an exercise as a ‘controlled, objective-driven activity used for testing, practising or evaluating processes or capabilities.
Exercises may be conducted in a range of styles, formats and scales depending upon the identified need and objectives.  The three main formats utilised under the auspices of the SEMC are Discussion Exercises, Functional Exercises, and Field (Deployment) Exercises. 

Can I get funding for my exercise?

Simply download the Expression of interest form [Word 70KB] (EOI) and email your completed EOI to oemtrainingadmin@justice.nsw.gov.au. Once the EOI is approved you will be asked to complete and submit a detailed exercise proposal. You will be advised of the result between 2-3 weeks from receipt of the proposal. 
A call for proposals will be made annually in March for exercises to be conducted in the following financial year. The cut off date to submit an EOI for 18/19 exercise funding is 1st of June 2018.
Please see the Exercise funding process flowchart [PDF 210KB] to view the full procedure of an exercise funding proposal.

Who can apply?

  • Local and State government agencies with emergency management responsibilities
  • Non-government organisations with state-wide emergency management responsibilities
  • Research institutions
Non-government organisations and research institutions must gain endorsement for the proposal from a government agency with emergency management responsibilities on the endorsement form provided.

What are the pre-requisites for an exercise?

Exercises must have:
  • A clearly defined aim
  • Achievable and measureable objectives
  • A clear state wide benefit 
  • Align to one or more of the agreed SEMC priorities
  • A sponsor (for State level only)
  • An evaluation strategy
  • A risk assessment;
The sponsors of all SEMC exercise activities must include a risk management plan in the planning phase in accordance with the Risk Management Standard AS/NZS 31000:2009. 
There are two aspects of exercise risk that need to be addressed:
  • The risk to the exercise. (Includes such things as cancellation, adverse reaction, political issues, protest, failure to achieve objectives, budget issues etc.), and   
  • The risk in the exercise.  (Includes risk to participants, legal and regulatory risk associated with the conduct of the exercise)


How will I know if my proposal was successful?

You will be notified via your nominated email address whether your exercise proposal was successful, and if so, the amount of funding. We will typically advise of the result between 2 – 3 weeks from receipt of the proposal. 


Are there resources to assist me?

Templates
You can access exercise document templates to use for your own exercise. Please visit our Resources page.

Exercise Practitioner Registry
You can also access a list of qualified exercise practitioners who may be able to assist in all phases of exercising - from planning, design and writing, conduct of the exercise, to evaluation and lessons management. To request access to the registry please email the Exercise Practitioner Assistance Request Form [Word 14KB] to oemtrainingadmin@justice.nsw.gov.au.

Managing Exercises Handbook
The AIDR have published the Managing Exercises - Handbook 3 [PDF 977KB] which is designed to offer a series of checklists and prompts for exercise managers and provides a number of examples to illustrate different aspects of the exercise management process.

Design and Manage Exercises Course
Design and Manage Exercises (DAME), previously Exercise Management, provides a platform for participants to build their knowledge and skills to design, write, manage and evaluate emergency management exercises in line with the National Framework, practice and documentation standards.

Are there exercise professionals that can assist?

The Office of Emergency Management can provide access to qualified exercise practitioners who will be able to assist in all phases of exercising - from planning, design and writing, conduct of the exercise, to evaluation and lessons management. 

To request access to the registry please email the request form to oemtrainingadmin@justice.nsw.gov.au.

What is the Exercise Working Group?

 The role of the Exercise Working Group is to: 
  • recommend strategic direction for multi-agency emergency management and rescue exercises for each financial year 
  • develop a multi-agency emergency management and rescue exercise program for each financial year 
  • plan, manage and coordinate the multi-agency emergency management and rescue exercise program for each financial year 
  • evaluate multi agency emergency management and rescue exercise outcomes 
  • manage the allocated funding for each financial year for multi-agency emergency management and rescue exercises 
  • give consideration to regional and local level exercises. 

The Exercise Working Group will comprise of representatives from:
  • NSW Police Force, Rescue and Bomb Disposal Command
  • NSW Police Force, Emergency Management Unit 
  • Office of Emergency Management
  • Fire & Rescue NSW
  • NSW State Emergency Service
  • NSW Rural Fire Service
  • NSW Health
  • Transport Services Functional Area
  • Maritime Services Functional Area
  • NSW Ambulance
  • Secretariat: Office of Emergency Management