Local Emergency Management Planning
Local Emergency Management Planning Guideline
The Local Emergency Management Planning Guideline aims to support Local Emergency Management Committees (LEMCs) to develop Local Emergency Management Plans. This Guideline does not replace planning arrangements for specific hazards such as floods and bush fires which are contained sub plans and agency specific policies.
Local Emergency Management Planning Guideline (pdf)
Frequently Asked Questions
Why are Local EMPLANs required?
Effective emergency planning is key to minimising the cost and effects of emergencies, after all reasonable risk reduction measures have been taken. The emergency planning process is designed to produce arrangements that provide the basis for managing emergency impacts.
Local Emergency Management Committees (LEMC) are responsible for the preparation and review of plans in relation to the prevention of, preparation for, response to and recovery from emergencies in the Local Government Area (LGA) for which it is constituted (Section 29 SERM Act 1989).
What is the purpose of Local EMPLANs?
Local EMPLAN are developed by LEMCS to:
- clearly define roles and responsibilities of responders and community partners
- demonstrate a level of preparedness by the LEMC
- inform disaster management responses at region and State levels
- detail how support will be co-ordinated to a combat agency and affected communities
- provide a flexible set of arrangements that can be used a cross reference by LEMC
- ensure compliance with the SERM Act 1989.
Why is a review of Local Emergency Management planning processes?
A review of the Local Emergency Management Planning process was required due to changes made to the SERM Act 1989 in 2010 and the State EMPLAN in 2012.
What are the benefits of the revised Local Emergency Management planning process?
Benefits relating to the revised process include:
- consistent emergency management planning across the State
- reduced workload on Local Emergency Management Officers (LEMO)
- meaningful planning that considers local solutions and resources
- easy to populate templates that will serve as a useful reference during emergencies.
Under the new arrangements, how often do Local EMPLANs need to be reviewed?
Local EMPLANs must be reviewed and submitted to the Regional Emergency Management Committee (REMC) at least every three (3) years.
This process supports high quality plans, consistent with this Guideline and identifies opportunities to improve the proposed arrangements. The REMO will maintain a register of plans which will be submitted to the SEMC annually to ensure they remain contemporary and compliant.
Under the new arrangements, how often do Local EMPLANs need to be exercised?
A Local EMPLAN must be exercised no less than every (2) years. The REMO will maintain a register of exercises conducted which will be submitted to the SEMC annually to ensure arrangements are well versed.
However, a Local EMPLAN does not need to be exercised in the event of an emergency operation occurring involving the LEMC. In this case, an After Action Review (AAR) and review of the Local EMPLAN will suffice.
How are the Local EMPLAN templates structured?
The Local EMPLAN provides a framework for planning that can be used by LEMC members and Emergency Operation Centre personnel to inform decision making during an emergency event. The plan is broken down in three sections:
- Part 1 - Administration
- Part 2 - Community Context
- Part 3 - Restricted Operational Information
Who is responsible for completing the Administration section?
The LEMO (or delegate) has responsibility for completing this section.
What is the purpose of the Community Context section?
The community profile assists the LEMC to understand the diverse needs, values and priorities of local community and its characteristics within the broader environment. This information is critical to inform planning and emergency operations.
Emergency Risk Management is based on Australian/New Zealand Standard AS/NZ ISO 31000:2009 - Risk Management - Principles & Guidelines. This standard provides the basis for the emergency risk management process detailed in the National Emergency Risk Assessment Guidelines.
LEMCs utilise Emergency Risk Management studies as the basis for planning and the creation of emergency management arrangement at the local level.
The hazards and risks that have been identified through the existing emergency risk management process are rated and listed. These are the types of emergencies that LEMC members are required to plan for support response operations to or undertake recovery activities in.
Who is responsible for completing the Community Profile & Risk Assessment section?
The LEMO (or delegate) has primary responsibility for completing this section.
What is a Consequence Management Guideline?
A Consequence Management Guide (CMG) is a hazard specific document which provides agreed emergency management arrangements in a 'checklist' concept. This is particularly useful during the initial stages of an emergency and provides for easy reference.
When is a Consequence Management Guideline required to be completed?
A CMG should be developed for each hazard identified in the emergency risk management process. Generally, a CMG should be completed for any risks identified as Medium and above however this remains at the discretion of the LEMC.
A CMG is not required where there is an endorsed local sub plan for a specific hazard. However, a CMG may also be developed where the sub plan does not fully address consequence management aspects. A CMG may be developed for both individual townships/sites or entire LGAs and to inform activities that require significant co-ordination eg. evacuation.
Who is responsible for completing a Consequence Management Guideline?
The Combat Agency is responsible for leading discussion and preparing CMGs relevant to their hazard. Whilst led by the Combat Agency, the development of individual CMG requires input from LEMC members and other identified stakeholders. Discussion (or desk top) exercises are an excellent way to facilitate this planning process.
Who should have access to Local EMPLANs?
The LEMO will ensure appropriate distribution of plans to LEMC members and other key stakeholders. Part 1 & 2 of the template may be made publicly available however Part 3 is restricted. This is further explained in Section 6 - Local Emergency Management Plan Template.
When should LEMCs commence using the new process and templates?
This process is ready for immediate use by LEMCs. LEMCs are encouraged to complete the Administrative and Community Context section and at least two (2) Consequence Management Guides within the next twelve months.
This can be easily achieved by scheduling discussion and the completion of at least one (1) Consequence Management Guide at each LEMC meeting throughout the year.
Where can I get further assistance regarding the new process?
LEMCs can get further assistance by contacting their Regional Emergency Management Officer (REMO) in the first instance.